Procurement Policy
NATURALS CARE, NEW DELHI-17
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Introduction:
The procurement policy of NATURALS CARE (hereafter referred to as "the Organization") aims to ensure fair, transparent, and accountable procurement processes for the acquisition of goods, services, and works. This policy outlines the principles, procedures, and responsibilities that govern the Organization's procurement activities.
Objectives:
The objectives of the procurement policy are as follows:
a) To obtain the best value for money in procurement activities.
b) To promote fair competition, transparency, and accountability.
c) To ensure equal opportunities for qualified suppliers and contractors.
d) To ensure compliance with applicable laws, regulations, and organizational guidelines.
e) To promote sustainable and ethical procurement practices.
Procurement Principles:
The Organization adheres to the following principles in its procurement processes:
a) Transparency: All procurement activities shall be conducted in an open and transparent manner, ensuring equal treatment of all prospective suppliers and contractors.
b) Accountability: Procurement processes shall be accountable and subject to audit and review.
c) Economy: Cost-effectiveness and value for money shall be considered in all procurement decisions, ensuring the optimum allocation of resources.
d) Fairness: Procurement processes shall be fair, providing equal opportunities to all qualified suppliers and contractors.
e) Ethics: Procurement activities shall be conducted in accordance with ethical standards, promoting integrity, honesty, and professionalism.
f) Sustainability: The Organization shall prioritize environmentally and socially responsible procurement practices, considering sustainability aspects.
Procurement Procedures:
The Organization follows the following procedures in its procurement processes:
a) Planning: Adequate planning shall be conducted, including needs assessment, specification development, and budget estimation.
b) Solicitation: Competitive solicitation methods, such as open tenders, requests for proposals, or quotations, shall be employed to ensure fair competition.
c) Evaluation and Selection: Procurement committees or evaluation panels shall be established to evaluate bids, proposals, or quotations based on predetermined criteria and selection criteria.
d) Contracting: Contracts shall be awarded to the successful bidders, ensuring compliance with legal and organizational requirements. Contracts shall clearly define rights, obligations, and performance indicators.
e) Contract Management: Effective contract management practices shall be implemented to monitor supplier performance, ensure compliance, and manage any potential risks.
f) Supplier Relations: The Organization shall maintain positive and professional relationships with suppliers and contractors, promoting mutual respect, cooperation, and ethical practices.
Compliance and Review:
The Organization is committed to ensuring compliance with this procurement policy and periodically reviewing its effectiveness. Any deviations from the policy shall be justified and documented. Compliance with relevant laws, regulations, and donor requirements shall also be ensured.
Confidentiality and Conflict of Interest:
All personnel involved in the procurement process shall maintain the confidentiality of information received and declare any potential conflicts of interest. Any conflicts of interest shall be managed and mitigated in accordance with the Organization's conflict of interest policy.
Training and Capacity Building:
The Organization shall provide regular training and capacity-building programs to staff involved in procurement activities to enhance their understanding of procurement principles, procedures, and ethical considerations.
Amendments to the Policy:
This procurement policy may be amended or revised as necessary. Any amendments or revisions shall be communicated to relevant staff members and stakeholders.
Implementation and Communication:
This procurement policy shall be communicated to all staff members, suppliers, and contractors involved in procurement activities. It shall be readily accessible and available for reference.
Approved By:
This is to certify that this broad policy has the approval of governing body
Dr. P.K. KHARE
NATURALS CARE
Email: naturalscareindia@gmail.com
Mobile: +91 9891251245
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